[The Ground] Contribution Design

Purpose

The core variables of Role-Driven Management (RDM) are Engagement and Commitment. This is because our work requires intellectual creativity. By designing and sharing individuals’ contribution, we can experience and anticipate the upcoming future. Contribution Design operates with the following Goals:

1) Achieving a very high level of understanding and engagement with your role in the mission.

2) Achieving a very high level of understanding and commitment to the roles of members within the mission.

Guidelines

All mission members must adhere to the following guidelines when writing:

1st : Prioritize a highly comprehensive and clear understanding of your role. 

2nd : Write in detailed prose, checking for logical errors or missing information. 

3rd : Ensure the writing is detailed and clear enough to require no additional explanation. 

4th : Clearly specify the person involved when collaboration or discussion is needed. 

5th : Through continuous feedback and improvement, develop your ideas and execution further.

While writing a Contribution Design, review your tasks, objectives, and schedule. Before attending the meeting, you must read all members' Contribution Designs.

Write in a way that readers can clearly understand the Goal, objectives, context, discussion points, and schedules without additional verbal explanations During meetings. Assume all attendees have read the shared material and avoid verbally repeating unless it introduces new information.

If the content is regarded insufficient for conducting a meeting, it would be returned for revision. Upload the Contribution Design by 9:00 AM on the day of the meeting so that all attendees have time to review it.

6 Pinpoints of Contribution Design

•  Background and Overview:   

  • Ensure readers understand the context, relevant situations, and major issues of the task.   

  • Identify the proposer of the task, stakeholders.

  • Clarify the context where the task or discussion began.

  • Identify the expected outcomes and the general direction of the task.

  • Basically, write including the 5Ws: Who, When, Where, What, and Why.

• Goal & Objectives:

  1) Goal :   

• Clearly specify the reason for doing this work and what is intended to be achieved through it in one sentence.   

• If the goal is unclear, it means a lack of understanding about the reason for doing the work.   

• Avoid vague or generic phrases; establish a clear boundary for the expectations of the work.

  2) Objectives:   

• Design measurable states where the goal is achieved.   

• Distinguish between the contribution target and the desired future state when defining objectives.   

• The objective is not about one’s actions but about the desired state of the target resulting from those actions.   

• The desired state should be written as quantitatively as possible to ensure it is measurable.   

• If quantification is difficult, break the task into smaller components to clarify the achievement status of each part.   

• Check the causal relationship to ensure that achieving the designed objectives can be considered as achieving the goal.

• Role:   

  • Clearly specify the required contributions and the person in charge for the task.  

  • First, define the roles required to achieve the previously stated Goal and Objectives.  

  • Identify the most suitable person for each role and tag them using @.   

  • The person in charge can be adjusted through discussion.

• Status:   

  • Provide a clear update on each task's progress and key issues based on the defined objectives.

• Discussion Topics:   

  • If there are discussion topics, specify them clearly and tag the relevant participants for each topic.

• Schedule:   

  • Clearly write what will be done, who will do it, and by when it will be completed, based on the objectives.